Proposing a Short-Term Global Program
Faculty who wish to direct a short-term program will receive administrative support from the Center for Global Study and Engagement including help establishing strategic links with partner institutions, pre-departure orientation for students, health and safety training for directors, application processing and financial support in cooperation with Financial Operations.
Faculty should meet with Center for Global Study Engagement staff between 18-24 months prior to the program date to discuss the program proposal and the process. This lead time is necessary to plan the program, obtain necessary approvals and recruit students.
| Responsibilities | Faculty Directors | Center for Global Study and Engagement |
| Program Proposal | Write and submit proposal in collaboration with CGSE. | Review proposal with CGSE Advisory Committee, APSC, faculty senate. |
| Program Promotion | Attend study abroad fair; make class visits; advise students. | Update website; create marketing material. |
| Applications | Review applications. | Collect application materials, review applications, and inform faculty directors when files are complete for review. Send acceptance letters. |
| Orientation | Conduct pre-departure orientation meeting. | Organize and conduct pre-departure orientation meeting. |
| Logistics | Finalize transportation, lodging, food and academic arrangements. | |
| Financial | Meet with CGSE and Financial Operations to review budget and on-the-ground arrangements. | Finalize program budget with faculty director and Financial Operations. |
| Health and Safety | Attend health & safety training. Manage health & safety issues during the program in collaboration with CGSE and accordance with college policies and training. | Conduct health & safety training for faculty directors. Provide emergency contact and health insurance information to faculty director. |
| On the Ground | Coordinate all on-the-ground arrangements for travel, lodging, food, academics, etc. Contact CGSE upon arrival and in the event of an emergency. | Provide assistance to faculty director in the event of an emergency. Serve as point of contact for parents and college. |
| Post-Program | Submit all receipts and financial report to Financial Operations within three weeks of return. Provide a brief narrative to CGSE describing the program’s accomplishments and challenges in academics, finance/logistics, and student development. | Report to Global Education Advisory Committee. |